Recruitment, Sponsorship and Legacies

How can I find out the formal recruitment dates of a specific Delta Gamma collegiate chapter and determine where to send my Sponsor Form?
Recruitment dates and the mailing addresses can be found here on our new recruitment directory and in the summer issue of the ANCHORA.

How can I find out if a potential member from my area has been sponsored?
Each Delta Gamma alumnae chapter has an officer responsible for Sponsor Forms for her area. These women serve as City Sponsorship Chairmen. In addition, for areas not covered by alumnae chapters, an alumna within the state covers those areas. She serves as the State Sponsorship Chairman. Click here for a complete list of sponsorship chairmen throughout North America.

Where can I find (or my chapter find) the international recruitment t-shirt?
The international recruitment t-shirt is now available! Go to http://www.deltagammastore.com (search 9RT2) to get yours now! Congrats to Chelsea Lee, Mu-Missouri, for creating the design and winning the t-shirt contest. GO DG! Modeling the t-shirt in the image below are collegians from Alpha Nu chapter at USC. The back of the t-shirt is featured in the accompanying photo.

There are three types of sponsorship:

1. Voluntary: This is when you voluntarily complete a Sponsor Form for a woman that you know personally. Examples may include a close friend of the family or a student with whom you have worked.
   
2. Requested: This is when a collegiate chapter or alumnae group requests information on a woman who lives in your area. You may not personally know her, but know someone who does. Or you may not have known that she was participating in recruitment until you were contacted.
   
3. Information Only: This is when you may only have information but no acquaintance with the potential new member. In this case you may have her high school and GPA credentials, but have no knowledge of personal character and behavior. Your signature is not required on this type of Sponsor Form.

Tips for Writing a Sponsor Form

• Before writing the Sponsor Form, review and gather information on the PNM; include a picture if possible.
• The more information you provide the more useful the form will be. Remember, in most cases the Sponsor Form is the first contact the chapter has with a PNM. Your personal comments and examples are invaluable.
• Type or print clearly.
• You are encouraged to submit the Sponsor Form electronically to the collegiate chapter via email. Follow up with a hard copy by mail or fax.
• Be as descriptive as possible when filling out a Sponsor Form. For example, it is important to let the evaluating committee know if a woman is shy, reserved or assertive so they can plan a recruitment strategy.
• Highlight and underscore outstanding potential.
• Be prompt in submitting your form.
• If you know grades and activities, but not personality or character and you are not comfortable signing the Sponsor Form, check the box for "information only" so the chapter can work on other sponsors. However, if you hear from a reliable source that she meets all five points of the star, sign the Sponsor Form.
• If you can't find any information on a PNM and you have exhausted your resources, let the chapter evaluating committee know immediately.
• If you have concerns about a PNM and you do not wish to sponsor her, check the appropriate box and state if you would like a phone contact with the collegiate recruitment adviser. You may share your substantiated, general concerns with her and should do so as soon as possible.
  
  o Verified specifics may be stated, not written, to the adviser only. Such information is not to be released to the collegians under any circumstance.
  o Give the woman the benefit of the doubt and let the chapter make the decision unless you have first-hand information. The chapter may have received other Sponsor Forms that are positive.
  o Ultimately, the decision rests with the chapter.
  o Delta Gamma chapters pledge women on the five points of the star and their chapter's membership goals.

What is the Legacy Policy?

• A legacy shall be invited to a minimum of one invitational round of events (regardless of Sponsor Form status) assuming the chapter release/carry figures and Panhellenic rules allow.

Please note that, on some campuses, recruitment numbers do not allow the collegiate chapter to invite all legacies to the first invitational round.

This is the only Fraternity policy pertaining to legacies.

Fraternity Procedures for Legacies

• As with all potential new members, legacies should meet the five points of the Delta Gamma Membership Star as well as the chapter’s Membership Selection Criteria. Any legacy meeting these criteria should be given additional special consideration as stated in the chapter standing rules.
• If a legacy is invited to preference, her name will be placed on the chapter’s first bid list.
• If the chapter has received a Sponsor Form on a legacy, and if the Sponsor Form indicates that the relative wishes to be notified, the chapter adviser must contact the Delta Gamma sponsor if the legacy is released.

Please Sponsor Your Legacy
You are encouraged to submit a Sponsor Form for your legacy to the collegiate chapter on the campus where she will participate in recruitment. Even though she is registered in the Anchor Girl program, you still need to alert the chapter that your legacy is coming and indicate your notification preference.

Tips:

• Send your Sponsor Form at least one month prior to recruitment.
• You can find information about recruitment dates and chapter contacts on myDG. Look under Resources for Everyone and click on Recruitment and Sponsorship. There you will find the Sponsor Form as well as a list of where to send the form once it has been completed.

revisions by SHK Wednesday, May 26, 2010